Telema integration with SimplBooks makes order management easier for small businesses

Solutions offered by EDI operators have mostly been considered as something for large companies and big retailer chains. SimplBooks accounting software is changing it and brings automation and comfort to smaller companies. Starting already in 2020. SimplBooks is offering its clients a chance to use Telema integration, which supports Telema EDISupplier and Telema eFlow solutions. At the same time EDISupplier solution supports 2DOC and 4DOC systems, which we cover later on. 

The SimplBooks and Telema integration is mainly aimed for small producers and resellers who wish to offer their products to bigger retail chains in Estonia. Leading retail chains are moving towards electronic channels to optimize their costs and to prevent errors from manual data entry. Small businesses can now also optimize their costs by activating Telema integration with SimplBooks. 

What integration between Telema and SimplBooks more precisely enables? 

Integration allows enterprises, who are using SimplBooks to handle orders, arriving through Telema system with only a click. When saving sales orders, products are automatically checked and the system notifies if there are any problems with orders i.e. supplier does not offer ordered products. 

If the buyer and supplier are using a 4DOC solution, it is possible to exchange not only orders and invoices but also despatch advice and receiving advice as well. 

What is the difference between 2DOC and 4DOC solutions? 

Both parties (buyer and supplier) must agree on which solutions they wish to use.

• 2DOC is a slightly simpler solution – the buyer sends orders to the supplier through Telema system and the supplier prepares an invoice based on the order, sending it back to the buyer through Telema.
• 4DOC solution includes in addition to order and invoice a despatch advice and receiving advice. After receiving the order, the supplier prepares a despatch advice and sends out the order. Buyer confirms that they have received the order (what products, what quantities) with receiving advice. Based on that, the supplier prepares the invoice.
  

In summary, using EDI or electronic data interchange is one way to improve a company’s supply chain data exchange making it electronic and mistake proof. Document exchange between different parties is more secure and automatic. No more sending emails and dealing with different attachments – uploading and downloading. SimplBooks recommends!

Author: SimplBooks CEO Jaanus Reismaa